BYLAWS OF
SAN JOSE NEIGHBORHOOD ASSOCIATION, INC.
ARTICLE I – OFFICES
San Jose Neighborhood Association, Inc., is a Florida Non-Profit Corporation (the “Association” or “Corporation”). The principal office of the Corporation shall be in the State of Florida. The Corporation shall designate a registered office in accordance with Florida law and shall maintain it continuously. The Corporation may have offices in other places within the State of Florida as the Board of Directors may from time to time determine.
ARTICLE II – PURPOSE
The purpose of this Association is to offer enjoyable living for San Jose Neighborhood Association members and residents; to promote safety and safe-conduct within the Association Boundaries; to arrange for certain capital improvements within the Association Boundaries (“neighborhood”); to take actions in any emergency whatsoever; to promote social and charitable activities when appropriate; and to include civic protections for all property owners within the Association Boundaries as applied herein.
ARTICLE III – MEMBERSHIP
Membership in this Association is limited to those who live within the Association Boundaries, to wit: San Jose Blvd. and St. Augustine Rd. to the west, Toledo Rd. to the north (including Galacia Rd.), Old Kings Rd. S. to the east, and El Ciento Blvd., Sierra Madre Dr. S., and Naranja Rd. to the south (“Association Boundaries”), as depicted on the map attached hereto as Attachment A, the Plats of which are identified in Attachment B hereto and incorporated herein.
For the purpose of voting at Association meetings, participants must have paid past and current dues and assessments and will be allowed one (1) vote per lot. When more than one person holds such interest or interests in any lot, all such persons shall be Members, and the vote for such lot shall be exercised as they among themselves determine, but in no event shall be more than one vote be cast with respect to any lot. In the case of investment-owned properties, each investment owner shall be allowed one vote regardless of how many lots are owned within the Association Boundaries.
When a quorum is established, resolution to take action must be achieved by majority vote of members present.
To become a member of the Association, a homeowner within the Association Boundaries shall complete a Disclosure Summary for San Jose Neighborhood Association, Inc., and submit the same with the annual dues to the Association Membership Officer appointed by the Board of Directors. By electing to become a member, the member is in full agreement with the Bylaws and the Declaration of Covenants and Restrictions, and the continuation of membership will thereafter be mandatory.
As homes are sold, new homeowners living within the Association Boundaries, are required to become members of the Association for as long as they continue to own the property. All members must adhere to Association Rules, and the Declaration of Covenants and Restrictions, along with payment of dues and assessments (if applied).
ARTICLE IV – ORGANIZATION
The principal address of the Association shall be the home of the President of the Association’s Board of Directors.
The management of the corporation shall be vested in the Board of Directors. The Board of Directors must consist of three to five individuals and may be increased or decreased from time to time in accordance with the Bylaws but shall never be less than three. Mandatory Director positions will include President, Treasurer, and Secretary. The President will act as Chair. The election of the Board of Directors shall be held at each tri-annual meeting of the membership of the Association. Upon the occurrence of a Board of Directors vacancy, the remaining Directors shall select a successor who will then fill the vacancy for the remainder of the term until the next voting cycle.
Each Director elected shall serve for a term of three (3) years and may only serve two consecutive terms at a time.
One year prior to the next election, the President of the Board of Directors shall appoint a Voting Officer for the next voting cycle to compile a list of willing and qualified members to serve on the Board of Directors in the next election cycle. To qualify, nominees must: 1) be a member in good standing; 2) be up-to-date and have paid in full all dues and special assessments; and 3) must have served in an Officer capacity for the Association for a term of one voting cycle. If a person in the membership wishes to submit their desire to serve on the Board of Directors, they may submit an application to the Voting Officer. Applications can be submitted at any time.
By consensus, the Board of Directors may appoint or remove Officers to take on temporary or permanent leadership roles and responsibilities in various capacities (for example, Community Association Manager, Voting Officer, Community Impact Officer, Membership, Historian, Communications Officer, etc.). Officers, once assigned, will remain in that position until they have been removed by majority vote of the Board of Directors, the position is vacated, the Officer is unable or unwilling to fully execute the requirements of the position, or the need is no longer required, at which point the Board of Directors will eliminate the Officer position by a majority vote. At no time will a Board of Directors position and an Officer position be filled by the same person.
Officer roles and responsibilities will be directed and governed by the Board of Directors. Any suggested subcommittees, purchases, reports, and the like will be presented to the Board of Directors for approval prior to any action being taken. Any subcommittee meetings will be coordinated with the support of the Board of Directors to ensure proper notification processes are maintained and minutes are properly filed for historical purposes. Each Officer will report to the President of the Board of Directors, in writing unless otherwise directed.
The duties of the Directors and Officers shall be to promote and maintain the principles as outlined in these Bylaws, Covenants and Restrictions, and to perform the duties of their offices to the best of their abilities.
Provision shall be made for bonding of the Treasurer of the Association.
ARTICLE V – MEETINGS
The Annual Meeting of the membership shall take place during the month of January each year. The fiscal year of the Association shall be February 1st through January 31st. Regular member meetings will convene immediately following a Board of Directors meeting each quarter (May, August, November). Special meetings of the membership may be called at the discretion of the Board of Directors. It is the responsibility of the Secretary to ensure written notifications of upcoming meetings, special or otherwise, are mailed and the required affidavit proving mailings are completed/filed, as required by law.
10% of the active membership interest (in person or by direct proxy) shall constitute a quorum. If the required quorum is not present, 5% of the voting interests (in person or by direct proxy) shall constitute a quorum at a subsequent meeting. No such subsequent meeting shall be held more than sixty (60) days following the preceding meeting.
Meetings of the Board of Directors shall be monthly or at the discretion of the President. A quorum for the transaction of business at any meeting shall consist of a majority of those present at the meeting.
ARTICLE VI – NOTICES
Any notice required to be sent to any Member under the provisions of these Bylaws shall be deemed to have been properly sent by United States mail and/or electronic means when allowed by Florida Statutes to the last known address of the person or persons to whom notice is being sent appearing on the Association’s official records.
Notice of a meeting shall be sent to the Member not less than 15 days or more than 30 days in advance of such meeting.
ARTICLE VII – DUES, ASSESSMENTS & PAYMENTS
Dues shall be Two Hundred and no/100 Dollars ($200.00) per annum, per lot. Members who join the Association at any point during the fiscal year are required to pay the full annual dues upon joining the Association. No dues will be pro-rated. Annual dues are required to be paid in full within 30 days of the anniversary date of membership initiation each year.
Special assessments must be reviewed and approved at a general meeting of the membership. The Board of Directors and the Officers shall establish a list of improvement projects, to include annual lake maintenance fees for lakeside lot owners who have dual membership with San Jose Lake Civic Association, for the membership’s consideration. Assessment fees and the reason(s) for the assessment(s) will be shared in detail with all members of the Association prior to any vote. The due date for any special assessments will coincide with the anniversary date of membership initiation each year.
Special assessments can be prorated between a new member and the Association based on the number of months remaining in the assessment period at the time of membership. Under no circumstances will a special assessment be refunded to a seller during an assessment period; however, in the event of a property sale, transferability is allowed from current member to new member during an assessment period.
On behalf of the Association, the Board of Directors shall enforce all dues, assessments, and payments as allowed by s. 720.3085, Florida Statues.
All checks, vouchers, or money orders must be signed by the President and Treasurer of the Association.
ARTICLE VIII – AMENDMENTS TO BYLAWS
Amendments to these Bylaws shall be made by the Board of Directors as deemed necessary, which shall be ratified by the membership at the next general members’ meeting and shall only pass by a majority vote of those present. Once any amendment has become part of the Bylaws, the Secretary will notify all members of the Association.
ARTICLE IX – COVENANTS AND RESTRICTIONS
The San Jose Neighborhood Association did not have protective covenants and restrictions established prior to February 2025. A Declaration of Covenants and Restrictions is hereby established for all lots within the Association Boundaries in compliance with s. 720.401, Florida Statutes.
ATTACHMENT A
ASSOCIATION BOUNDARIES MAP
ATTACHMENT B
PLATS
Updated: 01 April 2025